Atlassian in HR

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Atlassian in HR

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Atlassian products are made for project and development teams. However, it would be a mistake to think that its usability stops here. As the META-INF team has successfully proven, it can be perfectly adapted to the data management of an animal shelter too. So, why do not we use within the HR as well?

HR supporting software is quite expensive. Sometimes the company can not afford to buy larger systems due to its size or simply the budget. Atlassian software is not free of course, but with one license it can be used in several areas.

Here are some thoughtful tips how I would use Jira and Confluence within HR at a startup, small or even a big company.

Intranet information management and more with Confluence

Confluence gives more freedom and easy to use for everyone. It can be used as an intranet site and departments can share all kinds of information with each other, even sensitive information by applying page restrictions, but there is more. By adding extra apps (even for free) that comes with new macros, like form and survey creator, diagram and orgchart creator, etc and also with a small hint of creativity the range of possibilities are quite wide.

Next to the transparent information sharing Confluence can be used as a new paper free green choice to follow for example the onboarding and the attendances during the process by using tasks.

A form/survey creator can be handy not just for example to create satisfaction survey, but also for handling mandatory declarations, or collecting any other data from your colleagues - like application for events.

Lets dig a bit deeper to the three main areas of HR.

Recruitment

One of the first phase within the HR lifecycle is to define the headcount needs, the exact positions and hire the perfect fit. Report towards the recruitment team the hiring needs, implement approvals to the workflow and track the hiring process can be done in Jira. As a useful sidetool, Confluence is a perfect choice to define the requirements of the positions and catalog those in one accessible place.

After a successful hiring process, the next step is to register the new employee and start to prepare every work material which is needed. Jira is capable to connect issues between departments therefore, with a well-defined workflow after the approval of the offer the new employee request with necessary details is created at the Labor Jira board.

Labor department

Continuing the process, the new employee registration request is seen, the Labor team can start to register the employee, send the necessary information to other departments.

As an other kinds of issue types within the Labor team are the employee movement and termination.

Learning and Development

If the company does not have any training management system, or it is not serving the needs, Jira and Confluence are handy tools to use.

As a first step, it is nice to present a transparent and informative training catalog in Confluence and also to create a private restricted space for each units within the company. In the latter, a calculation can be done in every month to follow the budget and expenses. Instead of using word documents, Confluence is also subservient to follow personnel development plans by creating a private page between the employee and manager where Jira can be linked.

Like in previous examples, with a well-defined Jira workflow many cases can be tracked from internal lectures through language trainings until external high volume trainings, by starting with a specified - training - request, applying states and approval path, involve other people or even departments and finally successfully organize the training. Cherry on top, that Jira issues can be exported into an excel document, therefore creating yearly training report is easier and punctual.

In conclusion, let your imagination run wild, since Confluence and Jira offers a wealth of options to serve your needs.

Author

Ákos Orosz
DevOps engineer

Author

Patrick Bakos
Test automation engineer

Author

Gabriella Keserű
Atlassian Consultant

Author

Zalán Balhási
Presales Engineer

Author

Thorsten Letschert
Product Marketing Manager at Decadis

Author

Gizem Gökçe
Atlassian Apps Manager at OBSS

Author

Evita Legzdiņa
Marketing Manager at eazyBI

Author

Zoltán Szentesi
Agile Coach

Author

Beatriz Biscaia
Content Marketing Specialist at Xray

Author

Jay Prakash
Senior Product Marketing Manager at Upscale

Author

Danut Manda
Co-founder & CEO at StonikByte

Author

Richard Birks
Senior Product Marketing Manager at ScriptRunner

Author

Yuri Kudyn
Co-founder of Release Management Apps and Journy.io

Author

John David Adler
Atlassian Consultant

Author

Csomós László
Senior Engineering Manager, GSBS Atlassian Team

Author

Tibor Mozsik
Head of Marketing

Author

Velizar Borisov
Atlassian Community Leader

Author

Julia Skoursky
Refine

Author

Claudia Kecskés
Senior Marketing Specialist

Author

Ármin Kubik
Backoffice team leader

Author

Csaba Geiszt
Software Engineer

Author

Amadea Kecskés D.
Sales Development Representative

Author

Endre Tuboly
Atlassian Consultant

Author

Bogi Pilinger
Backoffice Trainee

Author

Richárd Hevesi
Software Engineer

Author

Anna Nagyné Széles
Atlassian Consultant

Author

Lorena Santana Somogyi
Sales Development Representative

Author

Richárd Konráth
Atlassian Consultant

Author

József Porohnavec
Atlassian Consultant

Author

Péter Orosz
Software Engineer

Author

Alex Nita
Solution engineer - Atlassian

Author

Dósa Zoltán
Agile Coach

Author

Dr. Gábor Manhertz
Vincotech Hungária Kft. - IT Development Team Leader

Author

Christiaan Joubert
Marketing Specialist

Author

Jack Graves
Founder - Capable

Author

Andrea Nikolics
HR manager

Author

Anna Odrynska
Chief Strategy Officer and Co-owner of Alpha Serve

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Phill Fox
Principal Customer Success Advocate at Adaptavist

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Faith Nyamande
Senior Product Marketing Manager, Appfire

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Dr. Varga Balázs
Ügyvéd

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Hannes Obweger
Co Founder and Co-CEO at JXL

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Gergely Vásárecki
Atlassian Advisor at Bee Wise

Author

Gergely Fehér
Director, SwS Operations and Delivery

Author

Gergely Nyaka
Foreign Business Manager

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Zoltán Nagy
ITIL Master

Author

Bence Kovács
Licencing Associate

Author

Alexandra Terék
Support Engineer

Author

Eszter Ernszt-Galamb
Marketing specialist

Author

Tímea Kalán
Senior Controller

Author

Gábor Kozma
Test Automation Engineer

Author

Szotyi
Head of Security

Author

László Csekő
Software Engineer

Author

Bobek
Team Happiness Manager

Author

Annie
Emotional Support Specialist

Author

Márk Szabó
Head of DevOps

Author

Tibor Gyulay
Organizational developer, Trainer, Coach

Author

Emich Szabolcs
Agile coach and Trainer

Author

Warren Da Costa
Senior Product Manager for ScriptRunner for Jira on-premise

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Jaime Capitel
Content Creator

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Marta Pastor
Product Owner

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Marczisovszky Dániel
Atlassian consultant and application developer

Author

Berentey Zsolt
Founder and Front-end Technologies Director

Author

Katelyne Merza
Marketing Manager

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Karina Silvia
UX/UI Specialist

Author

Joshua Brock
Author & Technical Writer

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Britta Neugebauer
Marketing Manager

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Wojciech Andryszek
Content Specialist

Author

Reece Lander
Tech Lead for ScriptRunner for Jira on-premise

Author

Morgan Folson
Product Manager of Custom Charts

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Dylan Lindsay
Senior Product Manager

Author

Dea Spiljaric
Product Marketing Manager

Author

Alexandra Szebellédi
HR specialist

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Cécile Sablayrolles
Content Manager

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Mara Neumann
Marketing Manager

Author

Klaida Sulko
Product Marketing Specialist

Author

Tea Susnjar
Content Writer

Author

Patrick Cartier
Technical writer for Seibert Media

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Federico Baronti
Partner Manager

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Preston Dube
Marketing Manager

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Kamil Beer

Author

Raj Sehmi
Customer Success Manager

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Umer Sohail
Product Marketing

Author

Bálint István Berente
Software Engineer

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Dr. Zsuzsa Sebestyén
Licencing Associate

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Gergely Szikszai
Software Engineer

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András Gede
Support Engineer

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Levente Nagy
Software Engineer

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Dávid Treszler
Video Production Specialist

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István Attila Nagy
Software Engineer

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Zsuzsa Gábri
Office Manager and Training Associate

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Károly Békési
Atlassian Consultant

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István Florencio Ascarza
Customer Success Specialist

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Andrea Rákosfalvy
Customer Success Specialist

Author

Anna Csapó
Manual Tester

Author

Imre Madarász
Customer Success Specialist

Author

László Sziács
Head of Consulting

Author

Tamás Kiss
Consulting Team Lead

Author

Dániel Szotyori
Customer Support Team Lead & Product Owner

Author

Róbert Szabó
Consulting Team Lead

Author

Fruzsina Sipka
Marketing & UX Design

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Atlassian in HR

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Atlassian in HR

Ez a bejegyzés több mint 1 éve frissült utoljára, a tartalom bizonyos elemei elavultak lehetnek.

Atlassian products are made for project and development teams. However, it would be a mistake to think that its usability stops here. As the META-INF team has successfully proven, it can be perfectly adapted to the data management of an animal shelter too. So, why do not we use within the HR as well?

HR supporting software is quite expensive. Sometimes the company can not afford to buy larger systems due to its size or simply the budget. Atlassian software is not free of course, but with one license it can be used in several areas.

Here are some thoughtful tips how I would use Jira and Confluence within HR at a startup, small or even a big company.

Intranet information management and more with Confluence

Confluence gives more freedom and easy to use for everyone. It can be used as an intranet site and departments can share all kinds of information with each other, even sensitive information by applying page restrictions, but there is more. By adding extra apps (even for free) that comes with new macros, like form and survey creator, diagram and orgchart creator, etc and also with a small hint of creativity the range of possibilities are quite wide.

Next to the transparent information sharing Confluence can be used as a new paper free green choice to follow for example the onboarding and the attendances during the process by using tasks.

A form/survey creator can be handy not just for example to create satisfaction survey, but also for handling mandatory declarations, or collecting any other data from your colleagues - like application for events.

Lets dig a bit deeper to the three main areas of HR.

Recruitment

One of the first phase within the HR lifecycle is to define the headcount needs, the exact positions and hire the perfect fit. Report towards the recruitment team the hiring needs, implement approvals to the workflow and track the hiring process can be done in Jira. As a useful sidetool, Confluence is a perfect choice to define the requirements of the positions and catalog those in one accessible place.

After a successful hiring process, the next step is to register the new employee and start to prepare every work material which is needed. Jira is capable to connect issues between departments therefore, with a well-defined workflow after the approval of the offer the new employee request with necessary details is created at the Labor Jira board.

Labor department

Continuing the process, the new employee registration request is seen, the Labor team can start to register the employee, send the necessary information to other departments.

As an other kinds of issue types within the Labor team are the employee movement and termination.

Learning and Development

If the company does not have any training management system, or it is not serving the needs, Jira and Confluence are handy tools to use.

As a first step, it is nice to present a transparent and informative training catalog in Confluence and also to create a private restricted space for each units within the company. In the latter, a calculation can be done in every month to follow the budget and expenses. Instead of using word documents, Confluence is also subservient to follow personnel development plans by creating a private page between the employee and manager where Jira can be linked.

Like in previous examples, with a well-defined Jira workflow many cases can be tracked from internal lectures through language trainings until external high volume trainings, by starting with a specified - training - request, applying states and approval path, involve other people or even departments and finally successfully organize the training. Cherry on top, that Jira issues can be exported into an excel document, therefore creating yearly training report is easier and punctual.

In conclusion, let your imagination run wild, since Confluence and Jira offers a wealth of options to serve your needs.

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